Price Lists

Price Lists


GP-Billing is pre-configured with three price lists for Customer Fees, Business Fees and Third Party Fees.

From the [Administration] dashboard, click the [Pricing] button.

If this is the first time setting up the price lists, click the [Import Default Items] button to pre-configure GP-Billing with standard NHS items.

To export the price list into Excel or to print a copy of the price list, click the [Export] button.

In the [Price List] drop down, the pre-defined price lists and custom price lists can be selected for editing.

New Price List

Custom price lists can be created in GP-Billing.

To add a new custom [Price List], click the button next to the [Price List] drop down.

 

Type in a name for the price list and click [Add]. For this price list, select which entities will be charged fees, Customer, Third Party or Customer and Third Party.

To delete a custom price list, click  the button.

Category

A category is used to categorise items when they appear on the price list. To add, modify or delete categories, click the button next to the [Category] drop down.


Type in a name for the category and click [Add].

To delete a category, click the  button.

Income Code

An income code is used to group together related income. This could be related to codes in an accounting system. To add, modify or delete income codes, click the  button next to the [Income Code] drop down.


Type in a name for the income code and click [Add].

To delete an income code, click the button.

Managing Items

To add a new item to the selected price list, select the category and income code from the drop down lists and enter a description for the item.

If using consultation mode integration, associate the item with relevant clinical codes using the [Add] hyperlink.

Search for the code, select the relevant items, click [Add] and [Ok].

Click [Add Item] to add the new item to the price list.

To amend the description, set the prices and VAT rates or to add additional clinical codes, click the row relating to the item that needs changing.

There are 4 options available for Care Record integration if this has been enabled:

None                     No record is written for this item
Bill                          A record is written when a bill is created
Payment              A record is written when a payment is received
Both                      A record is written when a bill is created, and a payment is received

See “Care Record Integration” for more information.

To delete a price list item, click the  button.

 



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